Health and Safety 

The health and safety of our students, our staff and their families is our top priority. We want students and employees to feel comfortable and safe returning to the school campus. Our reopening plan incorporates recommendations and guidance from the Centers for Disease Control and Prevention (CDC), the New York State Department of Health (NYSDOH), New York State Reopening Guidance for Religious and Independent Schools, the Religious Services Guidelines on the New York Forward website and the New York State Education Department (NYSED).  

The following protocols and procedures will be in place for the 2020-21 school year should in-person schooling resume. Anyone with questions or concerns should contact our COVID-19 safety coordinator at principal@hsseg.com or 518-477-5739.

For more information about how health and safety protocols and trainings will be communicated to students, families and staff members, visit the Communication/Family and Community Engagement section of our reopening plan, located on the school’s webpage at www.hsseg.com/reopening.

Health Checks

The school has developed resources to educate parents/guardians and staff members regarding the careful observation of symptoms of COVID-19 and health screening measures that must be conducted each morning before coming to school. The resources include the requirement for any student or staff member with a fever of 100°F or greater and/or symptoms of possible COVID-19 virus infection to not come to school. The Centers for Disease Control and Prevention (CDC) list of Coronavirus symptoms was used to develop these resources. 

Holy Spirit School will implement the following practices to conduct mandated health screening.

Health Screenings for all students, faculty and staff, and visitors will consist of a temperature check and the completion of a health questionnaire. Faculty, staff and visitors will complete their own health questionnaires, while students’ questionnaires will be completed by a parent or guardian. The school will communicate how questionnaires are to be completed and submitted to the school, and may employ the use of an electronic or digital means to receive this information. Should a digital means be employed, a hard copy option will still be available for all as needed. 

The health screening questionnaire will include a series of questions intended to determine if any individual entering the building, or a member of their household, is exhibiting any symptoms of COVID-19. The list of COVID-19 symptoms, as defined by the CDC in the linked document above, include:

People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus.

Faculty/Staff Entrances and Exits

All faculty and staff must sign in, perform a temperature check and complete a health screening questionnaire immediately upon arrival to the school each day. This must be done in the following locations:

Stations will be set up in all locations for this purpose

Health Screening and Temperature Checks

  1. Students

Upon arrival, students must undergo a temperature check when exiting their vehicle each morning, and again during homeroom.

 If detected to have a temperature over 100.0 degree Fahrenheit on the initial scan at the vehicle, the student must return to the vehicle and leave campus. The parent must produce a doctor’s note of clearance for the student to return to school OR a negative COVID-19 diagnostic test, and the student must be symptom free, before being cleared to return to school.

A secondary temperature check will occur during homeroom, and this temperature reading will be recorded along with attendance each morning in a Pass/Fail format. The homeroom teacher is responsible for submitting this information, both temperature checks and attendance, through PowerSchool prior to 8:30 am each day. Students who arrive after 8:30 am will undergo a temperature check in the lobby prior to being admitted into the building, and the main office staff will record this.

Additional temperature checks may be performed on students during the day as needed.

All parents/guardians must complete health screening questionnaires on a regular basis as defined by the school. These will include temperature checks done at home. The school will communicate the procedures for doing so, and how frequently these must be completed. If parents/guardians fail to follow this guidance, their student(s) will not be admitted to the building until they are in compliance.

 If family members answer YES to one or more questions on the health screening, they should notify the main office and await guidance from the Safety Coordinator before coming to the school building or bringing their child/student to the school building.

 Faculty and staff members will use touchless temporal scanners to perform temperature checks.

It is recommended that parents perform a temperature check on their student(s) each morning prior to arriving at school. If the child presents with a temperature over 100.0 degrees Fahrenheit, the parent should keep the child home and immediately notify the Safety Coordinator (may notify through the main office staff).

 Students who have had a temperature of greater than 100.0 degrees Fahrenheit at any time in the past 14 days, even if a fever-reducing medication was administered and the student no longer has a fever, should not return to school without the approval of the Safety Coordinator, who will make this determination in consultation with the health department. A physician’s note clearing the individual to return to school or a negative COVID-19 diagnostic test result, along with the student being asymptomatic, will be the requirement for clearance to return to school.

 Students, faculty or staff members must quarantine after international travel or travel within certain states with widespread community transmission of COVID-19, pursuant to CDC and DOH guidance and Executive Order 205. Please consult the Governor’s travel ban.

It is recommended that students and families, faculty and staff do not travel out of state during the school year, and if so, that they travel to states that are not listed on the Governor’s travel advisory. These would be states that one could travel to and not need to quarantine upon return to our state.

  1.  Faculty or Staff Members

All faculty and staff must sign in, perform a temperature check and complete a health screening questionnaire immediately upon arrival to the school each day. This must be done in the following locations:

Stations will be set up in all locations for this purpose

Any faculty member whose temperature is greater than 100.0 degree Fahrenheit must immediately leave the building, and is not permitted to return to school until cleared by the Safety Coordinator to do so. A physician’s note clearing the individual to return to school or a negative COVID-19 diagnostic test result, along with the student being asymptomatic, will be the requirement for clearance to return to school.


Any faculty member who answers YES on the questionnaire to one or more questions should consult with the Safety Coordinator prior to moving elsewhere in the building

It is recommended that faculty members perform temperature checks on themselves each morning prior to arriving at the school building. If the faculty or staff member presents with a temperature over 100.0 degrees Fahrenheit, the faculty or staff member should stay home and immediately notify the Safety Coordinator (may notify through the main office staff).

  1. Visitors

 Visitors may only enter through the front door of the building. Main office staff will open the door if they believe it is warranted for the visitor to enter the building, but may deny entry if the purpose of the visit can be completed/accomplished at the door.

Any visitor who enters the building must be wearing a face covering that covers both the mouth and nose entirely, and must have this on prior to entering the building. Main office staff members may ask the individual to remove the mask while outside the building in order to be identified prior to admittance into the building.

The visitor must immediately use hand sanitizer, sign in, undergo a temperature scan, and complete a health questionnaire.

Any visitor whose temperature scan shows a temperature greater than 100.0 degrees Fahrenheit, or who answers YES to any question on the health screening questionnaire, or who is exhibiting any symptoms of COVID-19, will be denied entry and must immediately leave the building and the campus

 If the visitor is authorized by the Safety Coordinator or his designee to travel to an area of the building other than the lobby and main office, he or she must have the permission of the main office, and must comply with all aspects of this plan and all policies of Holy Spirit School

Visitors who are not in compliance must leave the building, and may have their entry privileges revoked until further notice, to be determined at the discretion of the Safety Coordinator

In-Person Screening

Faculty and staff will be asked to perform their own temperature check and complete a  health questionnaire immediately upon arrival to the building

Faculty and staff will perform temperature checks on students, and must wear a face covering and use a temporal scanner while doing so

Main office staff will perform temperature checks on visitors and ensure the completion of the health questionnaire, and must wear a face covering and use a temporal scanner while doing so

All students, faculty and staff, and visitors must perform a temperature check and a health self-assessment questionnaire prior to arriving at school. A daily temperature check will be performed on all individuals upon arrival to the school, and additional temperature checks may be performed during the day as needed. It is recommended that a temperature check occur following lunch time. For students remaining in aftercare, an additional temperature will be performed at the start of aftercare, and during aftercare as needed. 

All families will be asked to take the temperature of every member of the household and conduct a self-assessment questionnaire of their students and all household members every morning prior to leaving home. If answering YES to any question on the questionnaire, all members of the household should remain home and not depart for school. The parent/guardian should contact the Safety Coordinator and follow guidance and instructions.  

Families will be required to complete a health questionnaire on every school day, but will submit their completed health questionnaires to the school in the following manner:

  1. If answering NO to all questions (Monday-Thursday): send students to school, and maintain a record of questionnaires for the day. 

  2. If answering NO to all questions (Friday): send students to school, and submit questionnaires for all school days that week by 2 pm Friday, or the last day of school for that week.

  3. If answering YES to any question on any school day: do not send any students or household members to school, contact Safety Coordinator and submit a health questionnaire that day, and follow the Safety Coordinator’s instructions.

Parents/guardians will help the school by completing all health screenings and questionnaires at home. However, any parent/guardian who is concerned about being able to complete screenings and questionnaires at home should speak with the Safety Coordinator right away. The school will work collaboratively with families who need screenings to be done at school for their students.

Screening data will be collected and maintained digitally for the entire 2020-2021 school year. Data will be retained for the duration of the school year. Data will not include temperatures reported, only whether the screening resulted in a Pass (100.0 degrees Fahrenheit or lower) or a Fail (100.1 degrees Fahrenheit or higher) 

IF YOU NEED TO REPORT A SUSPECTED OR CONFIRMED CASE OF COVID-19, AND/OR IF YOU ANSWER YES TO ANY QUESTION ON THE HEALTH QUESTIONNAIRE, IMMEDIATELY FOLLOW THE GUIDANCE BELOW:

 All individuals will need the approval of the Safety Coordinator before returning to the school building. This decision will be made by the Safety Coordinator in consultation with the health department.


ISOLATE SUSPECTED CASES OF COVID-19 IN THE SCHOOL BUILDING

  1. Students


If a student is suspected or confirmed to have COVID-19 while at school, a faculty or staff member should immediately notify the Safety Coordinator. This student should immediately be isolated from others using the following guidance:

  1. Immediately escort this student to the hallway outside of the classroom with a mask on

  2. Contact the main office right away

  3. The main office will contact the student’s family for immediate pick up

  4. A member of the office staff, or designee, will escort the student to a quarantine/isolation area until such time as he or she can be picked up. Primary isolation area is the nurse’s office. Secondary isolation area is the Resource Room near the lobby.


Faculty and staff must immediately inform the Safety Coordinator if one of their students develops symptoms during the school day.


Parents/Guardians must immediately inform the Safety Coordinator if their student(s) or any member of their household develops symptoms, or if their answers to the questionnaire change during or outside school hours, using the Contact Information found on page 2 of this document.


II. Faculty and Staff Members 


If a faculty or staff member is suspected or confirmed to have COVID-19 while at school, he or she must immediately notify the Safety Coordinator. If a faculty or staff member, the individual should immediately leave the building and go home. If he or she cannot leave immediately, the following guidance should be followed: 

  1. Immediately isolate the faculty or staff member until such time as he or she can leave the building.

  2. The Safety Coordinator, in consultation with the main office, will coordinate the supervision of the faculty or staff member’s students for the remainder of the day.

  3. If necessary, the emergency contact of the faculty or staff member will be notified.

  4. This faculty or staff member should remain out of the school building until notified to return, and may be required to produce a note from his or her physician indicating that the individual may return to the school building.


Faculty and staff members must immediately inform the Safety Coordinator if they develop symptoms or if their answers to the questionnaire change during or outside school hours, using the Contact Information found on page 2 of this document.





III. Visitors


If a visitor is suspected or confirmed to have COVID-19, he or she must immediately leave the building, inform the Safety Coordinator, and may not return to the building until approved to do so by the Safety Coordinator. The Safety Coordinator may indicate that the visitor must produce a note from his or her physician indicating that the individual may return to the school building.


If a previous visitor is suspected or confirmed to have COVID-19, and visited within the past 7 days, the Safety Coordinator will consult with the local health department to determine appropriate action 

Cleaning and Disinfecting protocols outlined above will be followed in all cases described in this section.


IV. Other Considerations


REVIEW OF INCOMING REPORTS

The Safety Coordinator and Designees will review the incoming reports of screening by faculty and staff, and parents/guardians, and ensure their completion as defined in this plan.


SCREENING COHORTS DURING SCHOOL AS NEEDED

Temperature screenings done on cohorts during school should be performed upon return to the classroom from lunch, while using the signage and markers in the hallway outside of the classroom, or the barriers and social distancing in the classroom, to maintain appropriate social distancing.


TRAINING FOR STAFF ON HOW TO CONDUCT SCREENINGS

All staff members will be trained by the Safety Coordinator on how to conduct temperature checks using the temporal scanners, and how to conduct health screenings using the questionnaire.


MONITORING SUPPLY OF PPE AND OTHER NECESSARY EQUIPMENT

The supply of PPE and other necessary supplies will be maintained by the Safety Coordinator, in conjunction with the Secondary Coordinator and maintenance staff.



Arrival/Dismissal Procedures

  1.  Arrival

All faculty and staff may begin arriving at 7:00 am, and must arrive before 7:30 A.M. Staff must enter through a predetermined entry/exit door, where they will then sign in, and undergo a health screening consisting of a questionnaire and temperature check, before proceeding anywhere in the building.

Arrival for all students will begin at 7:45 am. Students will be dropped off in the upper lot, which will have designated lanes for arrival and locations for drop off. A health screening for all students will occur upon arrival.

 At 8:15, arrivals will be transferred to the main door of the school, and office staff will take over screening and admittance to the building

  1. Dismissal

 Lanes will be set up in the upper lot for cars to move through for pick up.

Pre K Only Lane: Dismissal begins at 2:15 pm for these families, who only have Pre K children to pick up

Main Pick Up Lane: Dismissal begins at 2:30 pm. This lane is for all families who have at least one student in grades K-8

Bus Dismissal: Bus students will dismiss from the main lobby out the front door. Buses will pick up at the front crosswalk at 2:30 pm.

Any student who is not picked up by 3:00 pm will be sent to aftercare.



Health Hygiene Practices


The school will emphasize healthy hygiene practices for students and staff by providing initial and refresher education in hand and respiratory hygiene, along with providing adequate supplies and time for frequent hand hygiene. Signs will be posted throughout the school (e.g., entrances, restrooms, cafeteria, classrooms, administrative offices, auditorium, custodial staff areas) and regular messaging will be shared with the school community. Signage will be used to remind individuals to:

  1. Stay home if they feel sick.

  2. Cover their nose and mouth with an acceptable face covering when unable to maintain social distance from others or in accordance with any stricter policy implemented by the school.

  3. Properly store and, when necessary, discard PPE.

  4. Adhere to social distancing instructions.

  5. Report symptoms of, or exposure to, COVID-19.

  6. Follow hand hygiene, and cleaning and disinfection guidelines.

  7. Follow respiratory hygiene and cough etiquette.

Hand Hygiene 

Students and staff must carry out the following hand hygiene practices.  

Hand washing should occur:

Respiratory Hygiene

The COVID-19 virus spreads from person to person in droplets produced by coughs and sneezes. Therefore, the school will emphasize the importance of respiratory hygiene. 

Students and staff must carry out the following respiratory hygiene practices.

For more information about how hygiene information will be communicated to students, families and staff members, visit the Communication/Family and Community Engagement section of our reopening plan at www.hsseg.com/reopening.

Social Distancing

The school has developed a plan with policies and procedures for maintaining social distancing of all students, faculty, and staff when on school facilities, grounds and transportation.

 All individuals must maintain a six foot distance from others whenever and wherever possible. If there is the likely possibility that appropriate social distancing cannot be maintained, an acceptable face covering must be worn.

Social Distance for Certain Activities -  When participating in music class, or anything involving singing or use of wind instruments, or when participating in gym classes when doing aerobic activity resulting in heavy breathing, a distance of 12 feet must be maintained between each student. Masks should not be worn during this time.

Space Configurations

All student spaces must be configured so that students are either six feet away from one another or separated from one another by a protective barrier.

Any shared work spaces or shared surfaces must be cleaned and disinfected between uses (e.g. lab tables or group play spaces).

As we are using a Cohort model, cleaning and disinfecting may be done between each group’s use instead of each individual’s use.

 All hallways will be marked to indicate six feet of separation between individuals when moving through the hallways. Hallways will be marked to indicate the direction of foot traffic in the hallway (i.e. stay to the right and follow the arrows and markings)

The following areas are currently closed: lower playground/elementary playground (next to lower parking lot), upper playground/ Pre-K playground (behind school building)

Faculty and Staff Meetings - Faculty and Staff meetings will be held virtually throughout the school year, until further notice.

 Restroom occupancy is as follows:

Students who enter a restroom that has met its occupancy should return to the area outside of the restroom and wait until the occupancy rules above allow him or her to enter the restroom

Markers on the floors and/or walls outside of each restroom will indicate appropriate social distancing while waiting to use the bathroom

 Faculty and staff are encouraged, whenever possible, to avoid sending more than two students at a time to a restroom on their own, and should check the hall to see if there is a wait to use the restroom before sending students

Faculty who escort groups of students to use the restroom may do so, and should follow the rules outlined above, and use the markers in the hallway to keep students appropriately social distanced while waiting to use the restroom

Pre K 4 students may not enter Pre K 3 classrooms to use the restrooms in these classrooms

If social distancing of 6 feet cannot be maintained, proper face coverings must be worn in common areas such as hallways or school buses. For those medically unable to wear face coverings, the faculty/staff member or the parent/guardian of the student should submit documentation from a physician attesting to the need for this student/faculty or staff member to be exempted from wearing a face covering. The school would then discuss this with the family or faculty/staff member, and would offer the option of additional PPE such as a face shield or goggles, gloves and/or a gown, and/or the use of modified social distancing practices and protective barriers within the areas occupied regularly by the affected individual.

The availability of safe transportation and local hospital capacity in consultation with local department of health officials were considered in the development of this reopening plan.  

Personal Protective Equipment (PPE) and Face Covering

Students, staff and visitors to our school will be expected to wear face coverings indoors and outside, including on the school bus, when six-foot physical distancing is not possible. Students will be allowed to remove face coverings during meals, instruction, and for short breaks so long as they maintain appropriate social distance. Students or staff members who are unable to medically tolerate a face covering will not be required to wear one, provided they have approval from the Safety Coordinator after submitting appropriate documentation and have conversed with the Safety Coordinator on considerations for alternate PPE.

Because students and staff will need to be prepared to wear a face covering if another person unexpectedly cannot socially distance, they will be required to wear a face covering in all common areas (e.g., entrances and exits) and when traveling around the school. 

Face coverings will be provided to students and staff, if needed, at no cost. Acceptable face coverings for COVID-19 include, but are not limited to, cloth-based coverings and surgical masks that cover both the mouth and nose. 

An employee is allowed to wear their own acceptable face covering if they choose. Employees with healthcare provider documentation stating they are not medically able to tolerate face covering will not be required to do so.

Face coverings may be challenging for students (especially younger students) to wear in all-day settings such as school, so there may be periods of time when masks are not worn. 

Face coverings should not be placed on:

The school will instruct students, parents/guardians and staff, contractors and vendors on:


Additional Guidance on Face Coverings

Face coverings must be used whenever social distancing cannot be maintained. Face coverings should be worn whenever this occurs, and should be worn whenever it is likely that this will occur (e.g. while preparing and then moving students down the hallway to use the hallway restroom).

While seated at their desk or table in the classroom, students do not need to wear a face covering, provided they are socially distanced by either six feet or a protective barrier from others.

Students must wear a mask whenever they are outside of their classroom, while entering or exiting the building, while in the hallways and common areas of the school, and in the classroom whenever they cannot maintain social distancing of either six feet or a protective barrier.

Faculty and staff must wear a mask at all times. Masks may be removed for breaks when the faculty or staff member is at least six feet away from all other individuals.

The school administration may require the wearing of masks at all times by all individuals, if circumstances change (e.g. positive or suspected cases, or new updated from NYSED or the Governor’s Office)

 If students are required to wear a mask for an extended period of time, teachers should allow for students to take at least a five minute break from wearing a mask every 30-45 minutes. Students must maintain social distancing or use a protective barrier during these breaks.

All individuals must have a face mask on their person at all times and be prepared to put on the mask if another person unexpectedly cannot social distance.

All individuals must wear a mask whenever in a common space within the school building (this list includes but is not limited to the hallways, stairwells, lobby, main office, gymnasium, library, faculty room, or church).

Students who are unable to medically tolerate a face covering are not subject to the required use of a face covering provided the parents/guardians have submitted documentation from the child’s physician attesting to the circumstances and stating that the child should be exempt from wearing a mask. The parents/guardians may also be required to sign a waiver indemnifying the school, parish, school insurance provider, and others.

Faculty members who are unable to medically tolerate a face covering are not subject to the required use of a face covering provided the faculty member has submitted documentation from their physician attesting to the circumstances and stating that the faculty member should be exempt from wearing a mask. The faculty member may also be required to sign a waiver indemnifying the school, parish, school insurance provider, and others. A discussion will also occur with the Safety Coordinator regarding the use of alternate PPE.


Faculty should periodically review with students how to put on and remove face coverings as needed, and should periodically review when face coverings must be worn and when it is acceptable for students to remove face coverings.

 Reusable face coverings must be cleaned between each use (i.e. when worn for one day, must be cleaned prior to wearing it again the next day)

Disposable face coverings must be discarded at the end of use (i.e. at the end of the day and may not be reused the next day)

Additional Guidance on Personal Protective Equipment (PPE)

All faculty, staff, and students, as well as any visitors to the building, must wear an appropriate face covering when required in this plan. An appropriate face covering is now defined by our school as a cloth mask or surgical mask that covers the mouth and nose. Bandanas and neck gaiters are no longer considered to be appropriate face coverings under our policy.

All students, staff and visitors on school property, including schools, parking lots, fields and buses, must wear a face covering (cloth mask or surgical mask that covers the mouth and nose). Bandanas and neck gaiters will not be permitted.

Students, faculty or staff with a medical or other need that precludes them from wearing a face covering must obtain approval from the principal, in order to be allowed to forego a face covering.

 The school will provide each faculty or staff member who is an employee of Holy Spirit School with two reusable face coverings. These must be cleaned between each day’s use.

Students are encouraged to bring their own face covering. The school will provide a face covering at no cost to any student who cannot do so, or arrives without a face covering.

 Faculty, staff, and students may bring in your own face covering and wear this in lieu of the provided face coverings, as long as these face coverings cover both the mouth and nose and are cleaned after each day’s use (if reusable) or disposed of at the end of each day’s use (if disposable).

The school will have a supply of disposable masks on hand for any student or staff member who is in need of a face covering.

Staff members may elect to bring in your own additional PPE such as a face shield or N-95 respirator, in addition to the wearing of a face covering.

 Face coverings are required when in common areas or in situations where social distancing may be difficult to maintain. All students, faculty and staff must have a mask on their person at all times in case a situation like this develops unexpectedly.

Management of Ill persons, Contact Tracing and Monitoring


The school requires students, faculty, or staff members who develop COVID-19 symptoms during the school day to report to the nurse’s office. If there are several students waiting to see the school nurse, students must wait at least 6 feet apart. The school has designated areas to separate individuals with symptoms of COVID- 19 from others until they can go home or to a healthcare facility, depending on severity of illness. One area will be used to treat injuries, provide medications or nursing treatments, and the other area will be used for assessing and caring for ill students and staff. Both areas will be supervised by an adult and have easy access to a bathroom and sink with hand hygiene supplies. 

 Individuals who are suspected to have COVID-19, or who exhibit symptoms of COVID-19, will be sent home, and will be in quarantine/isolation if they cannot be immediately removed from the building. See guidance above. Designated areas for isolating/separating a student (or staff member who cannot immediately leave the building) will be determined by the Safety Officer. These may include, but are not limited to:

A staff member must remain with this student(s) at all times, and should wear a mask and remain six feet away at all times, until picked up by a parent, guardian, or their designee

It is recommended that this staff member, in addition to wearing a mask, also wear gloves, a gown, a face shield, and/or eye protection while supervising students with a suspected or confirmed case of COVID-19

Once the student has been picked up, the areas the child was in (at minimum the classroom and isolation area) will remain closed until further notice. These will be reopened by the Safety Coordinator once it is determined that proper cleaning and disinfecting guidelines have been met, and in consultation with the health department. PPE requirements for school health office staff caring for sick individuals includes both standard and transmission-based precautions. In areas with moderate to substantial community transmission, eye protection (e.g., goggles or face shield) should be added. When caring for a suspect or confirmed individual with COVID-19, gloves, a gown, eye protection, and a fit-tested N-95 respirator will be used, if available. If an N-95 respirator is not available, a surgical face mask and face shield will be used.

School health office cleaning will occur after each use of cots, bathrooms, and health office equipment (e.g., blood pressure cuffs, otoscopes, stethoscopes). Health office equipment will be cleaned following manufacturer’s directions.

Disposable items will be used as much as possible (e.g., disposable pillow protectors, disposable thermometers, disposable thermometer sheaths or probes, disposable otoscope specula).

Aerosol Generating Procedures

Respiratory treatments administered by nurses generally result in aerosolization of respiratory secretions. These aerosol generating procedures (AGPs) potentially put healthcare personnel and others at an increased risk for pathogen exposure and infection. The district requires the following PPE to be worn during AGPs: gloves, N-95 or a surgical mask with face shield, eye protection and a gown. PPE will be used when: suctioning, administering nebulizer treatments, or using peak flow meters with students who have respiratory conditions. 

Treatments such as nebulized medication treatments and oral or tracheostomy suctioning will be conducted in a room separate from others with nursing personnel wearing appropriate PPE. For nebulizer treatments, if developmentally appropriate, the nurse will leave the room and return when the nebulizer treatment is finished. 

Cleaning of the room will occur between use and cleaning of the equipment should be done following manufacturer’s instructions after each use.  

If Students or Staff become Ill with Symptoms of COVID-19 at School

The school requires students or staff with a temperature, signs of illness, and/or a positive response to the questionnaire to be sent directly to a dedicated isolation area where students are supervised, prior to being picked up or otherwise sent home. Students will be supervised in the isolation area while awaiting transport home and will be separated by at least 6 feet. Students will be escorted from the isolation area to their parent/guardian. Students or staff will be referred to a healthcare provider and provided resources on COVID-19 testing.

Return to School After Being Symptomatic

When a student is either kept home or is sent home from school due to a failure of the health screening or being symptomatic at school, the following will be required in order for the student to return to school: 


Return to School After Illness

The school has established protocols and procedures, in consultation with the local health department(s), about the requirements for determining when individuals, particularly students, who screened positive for COVID-19 symptoms can return to the in-person learning environment at school. This protocol includes:

  1. Documentation from a health care provider following evaluation 

  2. Negative COVID-19 diagnostic test result 

  3. Symptom resolution, or if COVID-19 positive, release from isolation 

The school will refer to DOH’s “Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure” regarding protocols and policies for faculty and staff seeking to return to work after a suspected or confirmed case of COVID-19 or after the faculty or staff member had close or proximate contact with a person with COVID-19.

The school requires that individuals who were exposed to the COVID-19 virus complete quarantine and have not developed symptoms before returning to in-person learning. The discharge of an individual from quarantine and return to school will be conducted in coordination with the local health department.

COVID-19 Testing

Should a student be isolated due to a Suspected or Confirmed Case of COVID-19, the parent/guardian will be immediately notified, and pick up should occur within 45 minutes.

Should a faculty or staff member be isolated due to a Suspected or Confirmed Case of COVID-19, the school will inform the faculty or staff member’s emergency contact upon request.

The Safety Coordinator will contact the Rensselaer County Department of Health, and with their guidance, will notify all relevant parties as directed. 

The school will use the following definitions and guidance regarding Suspected and Confirmed Cases of COVID-19: 

Suspected Case of COVID-19: You have reason to suspect that yourself or a member of your household has been exposed to COVID-19 and may be infected, or you have been asked to quarantine or isolate or self-quarantine by a physician, health department, or under the guidelines of New York State’s travel advisory or other guidance.

In instances of a suspected case of COVID-19 for a student, faculty or staff member, or any member of their household, the school will require the individual to produce a physician’s note approving their return to school. The school would also consult the Rensselaer County Department of Health and follow all directives.

 Confirmed Case of COVID-19: Yourself or a member of your household, or someone you or a member of your household have been in close contact with, has tested positive for COVID-19.

In instances of a confirmed case of COVID-19 for a student, faculty or staff member, or any member of their household, the school will require the individual to produce a physician’s note approving their return to school, and may require the individual to produce a negative COVID-19 test along with the physicians’ note. The school would also consult the Rensselaer County Department of Health and follow all directives.

When referring, sourcing, and/or administering testing, the school will work with the following providers: Rensselaer County Department of Health; the physician’s office of the affected student, faculty or staff member; the designated hospital of preference and/or physician listed on the student’s emergency card or the employee’s emergency contact information sheet.

Contact Tracing

The school will notify the state and local health department immediately upon being informed of any positive COVID-19 diagnostic test result by an individual within school facilities or on school grounds, including students, faculty, staff, and visitors. 

To assist the local health department with tracing the transmission of COVID-19, the school has developed and maintained a plan to trace all contacts of exposed individuals in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program.  

The school may assist with contact tracing by:

  1. Keeping accurate attendance records of students and staff members

  2. Ensuring student schedules are up to date 

  3. Keeping a log of any visitor which includes date and time, and where in the school they visited

  4. Assisting the local health departments in tracing all contacts of the individual in accordance with the protocol, training, and tools provided through the NYS Contact Tracing Program

If/when COVID-19 cases are discovered in the school, in consultation with the local health department, the school will do the following:

Confidentiality must be maintained as required by federal and state laws and regulations. School staff should not try to determine who is to be excluded from school based on contact without guidance and direction from the local health department. 

For more information about how COVID-19 containment efforts will be communicated to students, families and staff members, visit the Communication/Family and Community Engagement section of our reopening plan at www.hsseg.com/reopening 

School Closures

A closure refers to contingency plans, protocols, and procedures for decreasing the scale or scope of in- person education and/or closing the school. The school will collaborate with the local health department to determine the parameters, conditions or metrics (e.g., increased absenteeism or increased illness in the school community) that will serve as early warning signs that positive COVID-19 cases may be increasing beyond an acceptable level. 

At a minimum, the plan will incorporate the following:

For more information about how school closure information will be communicated to students, families and staff members, visit the Communication/Family and Community Engagement section of our reopening plan at www.hsseg.com/reopening 


Cleaning and Disinfecting

The school will ensure adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and DOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19,” and the “STOP THE SPREAD” poster, as applicable. Cleaning and disinfection logs will be maintained that include the date, time, and scope of cleaning and disinfection. 

Examples of facility types where cleaning and disinfection frequency will be distinguished include:

Students, faculty, and staff will be trained on proper hand and respiratory hygiene, and such information will be provided to parents and/or legal guardians on ways to reinforce this at home. 

The school will provide and maintain hand hygiene stations around the school, as follows:

Regular cleaning and disinfection of the facilities will occur, including more frequent cleaning and disinfection for high-risk and frequently touched surfaces. This will include desks and cafeteria tables, which should be cleaned and disinfected between each individual’s use. Cleaning and disinfection will be rigorous and ongoing and will occur at least daily, or more frequently as needed.  

The school will ensure regular cleaning and disinfection of restrooms. Restrooms should be cleaned and disinfected more often depending on frequency of use.   

For more information about how cleaning and disinfection information will be communicated to students, families and staff members, visit the Communication/Family and Community Engagement section of our reopening plan at www.hsseg.com/reopening 



Vulnerable Populations/Accommodations 

We recognize that some students and staff members are at an increased risk for severe COVID-19 illness, live with a person who is at an increased risk, or simply do not feel comfortable returning to an in-person educational environment. It is our goal to provide reasonable accommodations that ensure these individuals are able to safely participate in educational activities. Students (or their parent/guardian) and staff members with concerns should bring them to the attention of the Safety Coordinator. The school will seek to provide appropriate accommodations that satisfy both the individual and the school. These accommodations will be determined on a case-by-case basis, and may include (but is not limited to) a full-time remote learning option for the student, or the additional supply of PPE to the student or staff member such as a face shield, goggles, gloves, and/or a gown, along with the ability to leave the face covering on throughout the day or as needed.

Visitors on Campus

No outside visitors or volunteers will be allowed on the school campus, except for the safety and well-being of students. Parents/guardians will report to the front office and not go beyond unless it is for the safety or well-being of their child. Essential visitors to facilities will be required to wear face coverings and will be restricted in their access to our school building.

Visitors must follow all safety protocols as outlined in this document.

The following areas are closed to the public: the entirety of the school building, with the exception of the lobby. Visitors may only enter the lobby with permission from the main office, must use hand sanitizer, wear a mask, and undergo a health screening with temperature check, and must remain in the lobby for the duration of their visit.

Deliveries may only be made via the front door. If the deliverer enters the lobby, he or she must be wearing a mask and undergo a health screening

Visitors may only enter through the front door of the building. Main office staff will open the door if they believe it is warranted for the visitor to enter the building, but may deny entry if the purpose of the visit can be completed/accomplished at the door.

Any visitor who enters the building must be wearing a face covering that covers both the mouth and nose entirely, and must have this on prior to entering the building. Main office staff members may ask the individual to remove the mask while outside the building in order to be identified prior to admittance into the building.

The visitor must immediately use hand sanitizer, sign in, undergo a temperature scan, and complete a health questionnaire.

Any visitor whose temperature scan shows a temperature greater than 100.0 degrees Fahrenheit, or who answers YES to any question on the health screening questionnaire, or who is exhibiting any symptoms of COVID-19, will be denied entry and must immediately leave the building and the campus

 If the visitor is authorized by the Safety Coordinator or his designee to travel to an area of the building other than the lobby and main office, he or she must have the permission of the main office, and must comply with all aspects of this plan and all policies of Holy Spirit School

Visitors who are not in compliance must leave the building, and may have their entry privileges revoked until further notice, to be determined at the discretion of the Safety Coordinator


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